Welcome Exhibitors
The Southwest Society of Oral and Maxillofacial Surgeons, Osteo Science Foundation, and Texas Society of Oral and Maxillofacial Surgeons invite you to showcase your oral and maxillofacial surgery-related products and services to some of your best customers during the:
2025 SWSOMS Annual Meeting in Collaboration with Osteo Science Foundation
April 3 - 5, 2025
Loews Ventana Canyon Resort, Tucson, Arizona
Don’t miss this exceptional opportunity to meet with more than 100 OMSs from Arizona, Arkansas, Colorado, Iowa, Kansas, Louisiana, Minnesota, Missouri, Montana, Nebraska, New Mexico, North Dakota, Oklahoma, South Dakota, Texas and Wyoming at an educational event that many consider the best regional OMS conference in the United States.
How to Secure Your Booth in 2025
Complete the 2025 SWSOMS Annual Meeting Registration Form/Contract.
Program Listing: Participating Exhibitors must email their company logo and a three (3) sentence company/product description to lisa@JDSMenterprises.com at the same time their contract is submitted. GIF or TIF images are preferred. JPEG images saved from a website result in poor image quality.
Rolling Video Presentation: Exhibitors who elect to participate in the SWSOMS Combined Annual Meeting will be part of a rolling video presentation that will feature their company immediately preceding and following all general sessions and meeting breaks. To participate in this presentation, please submit the following with your contract no later than December 31, 2024:
* Corporate Logo; * Contact Information; * Three bullet points describing your company
Your Booth Package Includes:
- 6′ draped table and 2 chairs
- Admission to Thursday evening reception
- Listing in the Annual Meeting Program Book, including company logo.
- Listing on the SWSOMS and TSOMS websites as 2024 Exhibitor
- Opportunity to support meeting events.
- Invitation to join in other special events, including Thursday afternoon’s Golf Tournament and Saturday evening’s President’s Event. (Separate fees apply).
Don’t forget to submit the Exhibitor Regulations & Policies Meeting Agreement following the meeting registration from in the Exhibitor Registration Program.
2025 Annual Meeting Cancellation Policy
Refund Requests Must Be Received in Writing
100% Refund: Written notification received before January 1, 2025
80% Refund: Written notification received January 2, 2025 – February 10, 2025
60% Refund: Written notification received February 11, 2025 – February 28, 2025
40% Refund: Written notification received March 1, 2025
No Refunds will be given after March 1, 2025
Corporate Support Opportunities
Signal your support for the oral and maxillofacial surgery specialty and the OMSs you work with throughout the year by becoming a SWSOMS Combined Annual Meeting corporate supporter.
Your investment will enable the Southwest, Texas, Societies to provide quality educational opportunities for our surgeons and their teams at this annual meeting and throughout the coming year.
Exhibitors who have supported the SWSOMS Combined Annual Meeting consecutively over the last five years will receive special recognition during the general session. Your support is key to this meeting’s success.
Please consider the following corporate support opportunities:
Platinum Level: $15, 000 or more – includes exhibit table; premium placement in the Exhibit Hall; full page ad in the SWSOMS Annual Meeting Program Book; recognition during the general meeting sessions; recognition on signage displayed throughout the meeting; placement of materials in meeting packets; two (2) tickets to the Saturday evening President’s Event.
Gold Level: $9,500 – $14,999 – includes exhibit table; premium placement in Exhibit Hall; half-page ad in Annual Meeting Program Book; recognition in general meeting sessons, recognition on signage displayed throughout the meeting; two (2) tickets to the Saturday evening President’s Event.
Silver Level: $5,000 – $8,999 – includes exhibit table; optimal placement in Exhibit Hall; quarter-page ad in Annual Meeting Program Book; recognition on signage displayed throughout the meeting.
Bronze Level: $3,000 – $4,999 – includes exhibit table; separate listing in Annual Meeting Program Book in addition to the Exhibitor List; recognition on signage displayed throughout the meeting.
Hotel Accommodations
Loews Ventana Canyon Resort
7000 North Resort Drive
Tucson, Arizona 85750
Hotel Phone: 520-529-7990
Reservations: 800-235-6397
(reference the SWSOMS meeting to ensure discount room rates)
SWSOMS Special Rates
$289/night, plus tax & applicable fees.
Resort fee $29
Discount Rate Expire:
Friday, February 28, 2025
Online hotel reservations via link:
Hotel Cancellations
The SWSOMS contracts with The Loews Ventana Resort for a specific number of rooms. Last-minute cancelations result in fees to the Society. Any cancelations received within 7 days of arrival that negatively affect our group will be billed to you by both the hotel and the SWSOMS. The hotel will automatically charge one night’s room and tax penalty to you. Should the SWSOMS be negatively impacted by room block reduction and attrition penalties, the remaining charges billed to the SWSOMS will be billed to you separately. Payment is required within 30 days of receipt of the invoice.
Please contact Lisa Agular for more information:
210-998-0960 / Lisa@jdsmenterprises.com
Meeting Agenda
Thursday, April 3, 2025
8:00 – 9:30 am
SWSOMS Board Meeting
9:30 -12:00 am TSOMS & TOMSPAC Board Meeting
11:00 am – 5:00 pm
Registration Desk Open Promenade
1:30 – 5:30 pm GOLF TOURNAMENT Shotgun Start
Canyon Course
1:00 – 5:30 pm
Exhibit Hall Set-up Kiva B
5:30 – 8:00 pm Welcome Reception
Kiva Patio
Friday, April 4, 2025
6:45 am – 3:00 pm
Registration Desk Open Promenade
6:30 am -1:30 pm Exhibit Hall Open
Kiva B
6:30 – 7:30 am
Continental Breakfast in Exhibit Hall
Kiva B
7:30 am – 12:00 pm
BYRD-TILSON-WALKER RESIDENT DAY PROGRAM
Kiva A
10:00 – 10:30 am Refreshment Break in Exhibit Hall
12:00 – 1:30 pm TSOMS Luncheon and Membership
5:30 – 7:30 pm Cocktail Reception
Cascade Terrace
7:30 – 10:30 pm Alumni Dinners
Baylor OMA Alumni Association Dinner Oklahoma University OMS Association / Oklahoma Society Dinner
UT Health School of Dentistry Department of Oral and Maxillofacial Surgery / UTHSC Alumni San Antonio
Saturday, April 5, 2025
6:45 am – 12:00 pm
Registration Desk Open
6:30 – 12:00 am
Exhibit Hall Open
Kiva B
6:30 – 7:30 am Continental Breakfast in Exhibit Hall
Kiva B
7:30 am – 12:00 pm
KEYNOTE SYMPOSIUM
Kiva A
10:00 – 10:30 am Refreshment Break in Exhibit Hall
Kiva B
12:00 – 1:30 pm
SWSOMS Luncheon & Meeting
12:30 pm Disassemble Exhibit Hall
6:00 – 10:00 pm President’s Event Dinner
Additional Activities
Golf Tournament
Thursday April 3rd
Canyon Course
1:30 pm Shot Gun Start
$175 / golfer (includes cart rental)
$90 club rental
Mulligan(s)(limit 2) $10
For team assignments or more information please
contact the golf coordinator Herb Ford: hford@risk-strategies.com
President’s Event
Saturday Evening
April 5th
$200 / person
Hotel Shipping Information
Package and Box Deliveries: There is a handling charge for all incoming items and outgoing items handled by the Shipping and Receiving Department. Service fees and prices are as follows:
Storage over (3) days is $25.00 per item, per day.
Pallet Storage is $50.00 per pallet, per day.
If delivery is required within the hotel, an additional $100.00 per pallet will apply.
Boxes and materials sent to the Hotel for your Event must not reach our hotel earlier than three (3) days prior to the Event without the consent of your Hotel Representative.
Group is responsible for removal of all pallets and shipping materials. If pallets and shipping materials are not removed, removal fee of $10 per pallet will apply and will be added to master account.
In order to avoid any confusion or misplaced materials, anything being sent to Hotel should be addressed as follows:
Loews Ventana Canyon
7000 North Resort Drive
Tucson, Arizona 85750
Attention: Southwest Society of OMS 2025 Meeting
Lisa Aguilar
April 3 – 5, 2025
Kiva B
Exhibitor Company Name
Exhibitor Phone Number