Welcome Exhibitors
The Southwest Society of Oral and Maxillofacial Surgeons invites you to showcase your oral and maxillofacial surgery-related products and services to some of your best customers during the:
2026 SWSOMS Annual Meeting
April 16 - 18, 2026
Fairmont Grand Del Mar
San Diego, California
Don’t miss this exceptional opportunity to meet with more than 100 OMSs from Arizona, Arkansas, Colorado, Iowa, Kansas, Louisiana, Minnesota, Missouri, Montana, Nebraska, New Mexico, North Dakota, Oklahoma, South Dakota, Texas and Wyoming at an educational event that many consider the best regional OMS conference in the United States.
How to Secure Your Booth in 2026
Complete the 2026 SWSOMS Annual Meeting Registration Form/Contract.
Program Listing: Participating Exhibitors must email their company logo and a three (3) sentence company/product description to lisa@JDSMenterprises.com at the same time their contract is submitted. GIF or TIF images are preferred. JPEG images saved from a website result in poor image quality.
Rolling Video Presentation: Exhibitors who elect to participate in the SWSOMS Combined Annual Meeting will be part of a rolling video presentation that will feature their company immediately preceding and following all general sessions and meeting breaks. To participate in this presentation, please submit the following with your contract no later than December 31, 2026:
* Corporate Logo; * Contact Information; * Three bullet points describing your company
The Best Value for Your Marketing Dollar!
The 2026 SWSOMS Annual Meeting Exhibit Hall is central to the program’s success, with planned breaks and events, including the Thursday evening Welcome Reception and Friday evening’s Cocktail Reception to bring vendors and attendees together in a relaxed informal environment.
NEW THIS YEAR!
Passport Contest
Promotes
- Traffic in the exhibit hall
- Additional face to face time
Your Booth Package Includes:
- 6′ draped table and 2 chairs
- Admission to Thursday evening reception
- Listing in the Annual Meeting Program Book, including company logo.
- Listing on the SWSOMS and TSOMS websites as 2024 Exhibitor
- Opportunity to support meeting events.
- Invitation to join in other special events, including Thursday afternoon’s Golf Tournament and Saturday evening’s President’s Event. (Separate fees apply).
Don’t forget to submit the Exhibitor Regulations & Policies Meeting Agreement following the meeting registration from in the Exhibitor Registration Program.
2026 Annual Meeting Cancellation Policy
Refund Requests Must Be Received in Writing
100% Refund: Written notification received before January 1, 2026
80% Refund: Written notification received January 2, 2026 – February 10, 2026
60% Refund: Written notification received February 11, 2026 – February 28, 2026
40% Refund: Written notification received March 1, 2026
No Refunds will be given after March 1, 2026
Corporate Support Opportunities
Signal your support for the oral and maxillofacial surgery specialty and the OMSs you work with throughout the year by becoming a SWSOMS Combined Annual Meeting corporate supporter.
Your investment will enable the Southwest, Texas, Societies to provide quality educational opportunities for our surgeons and their teams at this annual meeting and throughout the coming year.
Exhibitors who have supported the SWSOMS Combined Annual Meeting consecutively over the last five years will receive special recognition during the general session. Your support is key to this meeting’s success.
Please consider the following corporate support opportunities:
Platinum Level: $15, 000 – includes exhibit table; premium placement in the Exhibit Hall; full page ad in the SWSOMS Annual Meeting Program Book; recognition during the general meeting sessions; recognition on signage displayed throughout the meeting; placement of materials in meeting packets; two (2) tickets to the Saturday evening President’s Event.
Gold Level: $10,000 – includes exhibit table; premium placement in Exhibit Hall; half-page ad in Annual Meeting Program Book; recognition in general meeting sessons, recognition on signage displayed throughout the meeting; two (2) tickets to the Saturday evening President’s Event.
Silver Level: $6,000 – includes exhibit table; optimal placement in Exhibit Hall; quarter-page ad in Annual Meeting Program Book; recognition on signage displayed throughout the meeting.
Bronze Level: $4,000 – includes exhibit table; separate listing in Annual Meeting Program Book in addition to the Exhibitor List; recognition on signage displayed throughout the meeting.
Meeting Agenda
Thursday, April 16th
Exhibit Hall Set-up 1:00 – 5:30 PM
Golf Tournament 1:00 – 5:30 PM
Welcome Reception 5:30 – 7:30 PM
Friday, April 17th
Exhibit Hall Open 6:30 AM – 1:30 PM
Continental Breakfast (in Exhibit Hall) 6:30 AM – 7:45 AM
General Session 7:45 AM – 12:15 PM
Refreshment Break (in Exhibit Hall) 10:00 AM – 10:30 AM
SWSOMS Member Lunch 12:15 PM – 1:45 PM
Cocktail Reception 5:30 PM – 7:30 PM
Alumni Dinners 7:30 PM – 10:00 PM
Saturday, April 18th
Exhibit Hall Open 6:30 AM – 12:00 PM
Continental Breakfast (in Exhibit Hall) 6:30 AM – 7:45 AM
Keynote Lecture 7:45 AM – 12:15 PM
Refreshment Break (in Exhibit Hall) 10:00 AM – 10:30 AM
TSOMS Member Luncheon 12:15 PM – 1:45 PM
Exhibit Hall Tear Down 12:30 PM
President’s Event 6:00 PM – 10:00 PM
Hotel Accommodations
The Fairmont Grand Del Mar
5300 Grand Del Mar Court
San Diego, California 92130
Hotel Phone: 858-314-2000
Reservations: 855-314-2030
(reference the SWSOMS meeting to ensure discount room rates)
SWSOMS Special Rates
$349 /night, plus tax & applicable fees.
Resort fee $20
Discount Rate Expire:
Tuesday, February 17, 2026
Online hotel reservations via link: https://book.passkey.com/gt/220852933?gtid=d76db8bf9d29afa96b1f93e2b0f21c84
Hotel Cancellations
The SWSOMS contracts with The Loews Ventana Canyon Resort for a specific number of rooms. Last-minute cancellations
result in fees to the Society. Any cancellations received within 7 days of arrival that negatively affect our group will be billed
to you by both the hotel and the SWSOMS. The hotel will automatically charge one night’s room and tax penalty to you.
Should the SWSOMS be negatively impacted by room block reduction and attrition penalties, the remaining
charges billed to the SWSOMS will be billed to you separately. Payment is required within 30 days of receipt of the invoice
Please contact Lisa Agular for more information:
Additional Activities
Golf Tournament
Thursday April 16th
The Grand Golf Club
1:00 pm Shot Gun Start
$340 / golfer (includes cart rental)
$95 club rental
Mulligan(s)(limit 2) $10
For team assignments or more information please
contact the golf coordinator Herb Ford: hford@risk-strategies.com
President’s Event
Saturday Evening April 18th
The Aria Lawn and Pavillion
6:00 PM – 10:00 PM
$200 / person
Hotel Shipping Information
All boxes to be addressed as follows:
PLEASE HOLD FOR:
Lisa Aguilar
EXHBITOR COMPANY
c/o Fairmont Grand Del Mar
5300 Grand Del Mar Court
San Diego, CA 92130
Re: PLEASE DELIVER TO BALLROOM A ON 4/16/25 BY 1:00PM
INCOMING SHIPPING
Due to storage limitations with the amount of packages shipped in by other group/s before yours, packages/boxes should be shipped as close to your program dates as possible, and no earlier than (5) business days prior to the meeting start.
Please send over any tracking information once items have shipped to lisa@jdsmenterprises.com.
RETURN SHIPPING
All outbound packages are to be picked up within (48) hours following the close of the program. Please schedule a pick-up from the resort, through FedEx or UPS. We will gladly move everything down to the loading dock once boxes are packed up, taped closed and are “shipping-ready”.
INCOMING AND OUTGOING PACKAGES
For your information please note:
- Incoming and outgoing boxes are charged @ $18.00 per box under 25lbs handling fee
- Incoming and outgoing boxes are charged @ $25.00 per box over 25lbs handling fee
- Incoming and outgoing pallets are charged at $150.00 per pallet/crate under 150lbs handling fee
- A one-time fee of $50.00 is charged to the hotel, by FedEx and/or UPS, for the pick-up of any packages/boxes following the program. This will be applied to your Master Account.
- Oversized and overweight packages will be subject to additional charges